Door Access Payroll Integration Singapore
Every door swipe to payroll ready.
Still tabulating timesheets and payroll by hand? Exporting swipe logs, fixing missed punches, working out hours line by line and re-keying totals every pay cycle is slow, tedious and easy to get wrong.
We install the readers and build the middleware that exports, checks and maps your door data, then delivers it to the HRMS you already use. Your HRMS keeps applying the time rules. No external vendors. No hand-offs.
- Works with your existing HRMS
- Time rules stay in your HRMS
- Single point of contact
The manual timesheet and payroll cycle
Without integration, the same chain of tedious steps repeats every pay period.
Export the logs
Someone downloads swipe records from each reader or site, often as separate CSV files.
Clean and reconcile
Missed swipes, duplicates and shared cards are found and fixed by hand in a spreadsheet.
Tabulate the hours
Hours, breaks, late arrivals, overtime and leave are worked out line by line for every employee.
Re-key and correct
Totals are typed into the HRMS or payroll, then disputes are chased after the pay run.
Every step is a chance for error, and the whole cycle repeats for every pay period. iDLink removes the exporting, cleaning and re-keying by sending checked, mapped data straight to your HRMS, which does the tabulating.
From door to payroll
Swipe or scan
RFID, biometric or mobile credential logs the event with a timestamp.
Check and map
Middleware exports the events, checks them and maps badge IDs to HRMS employee records.
Deliver to your HRMS
Sent by SFTP batch or real-time API. The HRMS applies breaks, rounding and shifts.
Hardware and software, owned end to end
Physical security and HR systems are usually sold by different companies. We build and support both sides, so there is nobody to pass the blame to.
In-house engineers
You speak to the people writing the integration, not a sales intermediary. Scoping calls are technical from the first minute.
No agency markup
Installation, middleware and support sit under one roof, so you are not paying for subcontractor layers. Quotes are itemised.
Built for sensitive data
Biometric and attendance records are personal data. We design with PDPA obligations in mind: encrypted transport, scoped API credentials and clear retention settings.
Three layers, one pipeline
Door events are exported, checked and mapped, then delivered to your HRMS without anyone re-keying data.
| Step | What happens | Handled by |
|---|---|---|
| 1. Event at the door | A face, fingerprint, card or PIN event is logged with the user ID, time and reader. | Door system |
| 2. Held on the server | The access server stores the event, on-premises or in the cloud. | Door system |
| 3. Exported | The middleware reads new records, in scheduled batches or as events arrive. | iDLink |
| 4. Checked and mapped | Records are validated and badge IDs are mapped to HRMS employee IDs. | iDLink |
| 5. Processed by the HRMS | Delivered by SFTP or API. The HRMS applies breaks, rounding and shifts, then builds timesheets and payroll. | Your HRMS |
What each layer is responsible for
Door access system
The source of truth. Readers capture who entered or left and exactly when.
- Badge swipe and timestamp
- Biometric authentication event
- Unique ID per employee
- Held on the access server, on-premises or cloud
iDLink middleware
A cloud service that prepares door data so your HRMS can ingest it cleanly. It does not process hours.
- Export: pull events from the access system
- Check: validate records before they are sent
- Map: badge ID to HRMS employee ID
- Deliver: SFTP batch or real-time API
Your HRMS
The system you already run receives the data and does all the processing.
- Receives data by SFTP batch or real-time API
- Applies breaks, rounding and shifts
- Produces timesheets and the payroll register
- Time rules stay under HR’s control
Batch via SFTP
Scheduled file drops to your HRMS. Suits platforms that ingest files, with the layout agreed during design.
Real-time via API
Events are sent to your HRMS API as they happen, for platforms that expose an open endpoint.
Visitor management and roll call
A VMS module in the middleware registers and tracks visitors and supports roll call, for example to account for everyone on site during an evacuation.
Everything between the reader and your HRMS
Door access hardware
Supply, installation and commissioning of RFID, biometric and mobile readers.
Data export and mapping
Export events from the access system, check them and map IDs to HRMS employee records.
HRMS integration
SFTP batch or real-time API delivery into modern and legacy HRMS platforms.
Visitor management and roll call
Optional VMS module for visitor records and roll call, run from the same middleware.
From first call, to first payroll run
Discovery
We review your sites, readers and HRMS, and whether it takes SFTP files, an API or both.
Design
We agree the data mapping, file or API format and delivery schedule, then confirm scope and fixed pricing.
Build and install
Hardware goes in while the middleware is configured and tested against your HRMS.
Parallel run
We run alongside your current process for a cycle, reconcile, then go live.
Built around the platform you already have
- ADP
- Workday
- BambooHR
- Paychex
- Gusto
- SAP SuccessFactors
Not listed? We build connectors for any HRMS that exposes an API, and SFTP file feeds for those that do not.
Common questions
No. The middleware delivers data to the HRMS you already run. Your HRMS keeps applying breaks, rounding, shifts and all other time rules.
No. UBio Alpeta can be deployed on-premises or in the cloud. We choose with you based on your IT policy, data residency needs and how your HRMS is hosted.
Data is encrypted in transit, access is scoped by credential and retention periods are configurable. We design to PDPA obligations and can document the data flow for your DPO.
Two ways. Batch delivery by SFTP on a schedule you set, or real-time delivery through the HRMS API. We choose based on what your HRMS supports.
No. It exports, checks and maps the data. Your HRMS applies breaks, rounding, shifts and any other time rules.
Yes, through the optional VMS module in the middleware. It records visitors and supports roll call alongside the employee door data.
It depends on your HRMS and the number of sites. We give a timeline in the scoping proposal rather than a generic estimate.
Get a fixed quote for your setup
Tell us about your sites and HRMS. An engineer will reply within one working day with questions or a scoping call time.
- Free initial consultation
- Itemised quote in SGD
- Direct line to the engineers
- Phone
- +65 6288 6919
- +65 8963 2801
- Address
- Blk 7 Kallang Place, #03-05, Singapore 339153
Request a quote
Tell us your number of doors and sites and which HRMS you use.
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